From: Penman, Tina M. (Portland) Sent: Wednesday, October 31, 2012 10:36 AM To: Nalley, Jennifer S; 'Blank, Amy A LTC MIL USA USAMEDCOM' Cc: Forbes, Scott C. Subject: RE: RE: JDVAC Exhibitor Participant Registration Attachments: 2012-10-12_JDVAC_From-Jane_Tina-Edit.xls As of 10/12/2012, roughly $118,400.19 (see attached). I will be requesting the updated balance sheet on the 15th of every month so I don't the exact cost of the three most recent transactions. LTC Blank, thanks for the further clarification in the email below. I remember having this conversation earlier this summer, but for some reason I thought things had changed and we were reverting back to using CHEP for JDVAC 2013. I think we are all on the same page now. :-) -----Original Message----- From: Nalley, Jennifer S Sent: Wednesday, October 31, 2012 9:22 AM To: 'Blank, Amy A LTC MIL USA USAMEDCOM'; Penman, Tina M. (Portland) Cc: Forbes, Scott C. Subject: RE: RE: JDVAC Exhibitor Participant Registration What is the current balance SHEP holds for JDVAC- I need to make sure it will cover travel -----Original Message----- From: Blank, Amy A LTC MIL USA USAMEDCOM [mailto:amy.a.blank@us.army.mil] Sent: Wednesday, October 31, 2012 12:22 PM To: Penman, Tina M. (Portland) Cc: Forbes, Scott C.; Nalley, Jennifer S Subject: Re: RE: RE: JDVAC Exhibitor Participant Registration Tina, Attendee registration is going through KIVA as well. We took registration away from CHEP due to the disaster of last year and their website malfunctions. So ALL JDVAC 2013 new money is going through KIVA right now and only 2012 and before is being kept at CHEP. We need to use that money first to get the account down because when/if we close that account we will have to pay a penalty of 10%. Amy A. Blank LTC, MS, USA Chief, Dept of Preventive Medicine, FT Campbell, KY 270-956-0114 ----- Original Message ----- From: "Penman, Tina M. (Portland)" Date: Wednesday, October 31, 2012 11:08 Subject: RE: RE: JDVAC Exhibitor Participant Registration To: "Blank, Amy A LTC MIL USA USAMEDCOM" Cc: "Forbes, Scott C." , "Nalley, Jennifer S" > Now this makes sense. I was confused because funds were transferred > from KIVA to CHEP (and still are) for transactions from JDVAC 2012. > Now I understand the change from last year to this year - our KIVA and > CHEPaccounts will remain independent and separate this time around. I > suppose my role as treasurer will mimic the structure we have > established for CHEP - I will simply facilitate transactions and > monitorbalance statements on a monthly basis. In this case, however, > it seems as if LTC Blank will be facilitating the transactions since > our KIVA account is for vendor funds only. LTC Blank- is this correct? > > Yes- following JDVAC we will have to decide what to do with our > accounts. As of now, it appears as if we have 3 accounts serving in > these capacities: > > KIVA: > JDVAC: For deposits from JDVAC 2013 vendors only > > CHEP: > JDVAC: For travel and hotel expenses for JDVAC 2013 For deposits from > JDVAC 2012 vendors > AVAA: For other expenses and deposits from member dues > > CCing Scott and Jen so we are all on the same page. I think we all had > a little confusion about the role of KIVA vs. CHEP. Our fire alarm is > going off so I may be MIA for a few. Thanks! > > -----Original Message----- > From: Blank, Amy A LTC MIL USA USAMEDCOM > [mailto:amy.a.blank@us.army.mil] > Sent: Wednesday, October 31, 2012 8:46 AM > To: Shay Williams > Cc: Penman, Tina M. (Portland) > Subject: Re: RE: JDVAC Exhibitor Participant Registration > > Tina and Shay - > > Yes, right now our new incoming funds are being held with Shay due to > the difficulty we had with CHEP last year. Certianly we can pay bills > (travel, etc) with the funds that are located with CHEP right now, to > dwindle the account down. After JDVAC this year we are going to need > come up with a new game plan. > > > > Amy A. Blank > LTC, MS, USA > Chief, Dept of Preventive Medicine, FT Campbell, KY > 270-956-0114 > > > ----- Original Message ----- > From: Shay Williams < > Date: Wednesday, October 31, 2012 10:32 > Subject: RE: JDVAC Exhibitor Participant Registration > To: "'Penman, Tina M. (Portland)'" < > Cc: "'Blank, Amy A LTC MIL USA USAMEDCOM'" <, 'Jane Garrett' < > > > > Tina, > > > > > > > > It is my understanding that CHEP is not being used for payment > > managementfor the 2013 JDVAC Conference. > > > > We have a service agreement set-up (through Amy and JDVAC) to be the > > company managing the payments for both participants and vendors. > > > > > > > > Amy, please let me know if this is now not the plan. > > > > > > > > Shay > > > > > > > > From: Penman, Tina M. (Portland) [mailto:Tina.Penman@va.gov] > > Sent: Wednesday, October 31, 2012 10:27 AM > > To: Shay Williams > > Cc: Blank, Amy A LTC MIL USA USAMEDCOM; Jane Garrett > > Subject: RE: JDVAC Exhibitor Participant Registration > > > > > > > > Hi Shay, > > > > > > > > Since writing yesterday, I heard from CHEP who was unaware of the > > 9 vendor > > payments for JDVAC 2013. This works out well anyways because they > > prefer we use a new payment form (see attached). Would it be helpful > > if I completedthe form for these nine transactions and sent to CHEP? > > Afterwards, I want > > to confirm that KIVA would complete this form and send to CHEP (with > > a > > > CC to > > me) for new transactions on a rolling basis from now through February. > > > I want to solidify this process now to avoid miscommunication and > > backtrackinglike last year. Thank you for understanding. > > > > > > > > From: Penman, Tina M. (Portland) > > Sent: Tuesday, October 30, 2012 11:24 AM > > To: 'Shay Williams' > > Cc: 'Blank, Amy A LTC MIL USA USAMEDCOM' > > Subject: JDVAC Exhibitor Participant Registration > > > > > > > > Hi Shay, > > > > > > > > Hope all is well. LTC Blank has forwarded me the attached excel and > > will continue to update this as vendors register from now through > > February. I just want to clarify that these nine transactions have > > already been sent to CHEP for processing. Additionally, I want to > > confirm that new vendor registrations will be sent on a rolling > > basis from KIVA to CHEP from now through February. I don't want to > > ask CHEP > > > about these missing transactionson the balance sheet if they aren't > > aware of these transactions in the first place. > > > > > > > > Thank you! > > > > > > > > * * * * > > > > Tina Penman, AuD, CCC-A, FAAA > > > > National Center for Rehabilitative Auditory Research (NCRAR) > > > > Portland VA Medical Center > > > > 3710 SW US Veterans Hospital Road, Bldg 104, Level P5 > > > > Portland, Oregon 97239 > > > > 503-220-8262 x52007 > > > > http://www.ncrar.research.va.gov > > > > > > > > The above content is intended for the exclusive use of the recipient > > listed above. It may contain sensitive information that is > > protected, > > > privileged, or confidential, and may not be disseminated, > > distributed, > > > or copied to unlisted recipients. If you are not the recipient > > listed > > > above or feel you have received this message in error, please notify > > the sender immediately and delete the original. The content above > > may > > > represent the view of the sender. The content above does not > > represent the views of the National Center for Rehabilitative > > Auditory > > > Research (NCRAR), Oregon Health & Science University (OHSU), > > National Institute of Health (NIH), or the Federal Government. > > > > > >